President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m., Tuesday, September 13, 2011. All Directors were present with exception of James Flanery, Linda Hasselstrom and John Milburn. Also, manager Malcolm Tucker was present.
Item 10: Security Cameras
Security Cameras were moved next on the agenda. Virtual Surveillance presented a quote for surveillance cameras that included the premises of the Corporation, the barn area, fuel tanks, the inside premises of the office and a swipe card time clock. Also, the package will have the capability to add security cameras to the well sites in the future, with the employee swiping their card to enter the well premises. The package quote for the Corporation areas only, with our employees preparing a trench to the barn would cost $9,350. The Board thanked Virtual Surveillance saying, they would notify them of the decision.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the August 9, 2011 Regular Board Meeting. Sandra Chilcutt made a motion to accept the minutes as read. Thomas Bills seconded. Vote was unanimous. Johnnie Bankston read the minutes from the September 2, 2011 Special Called Meeting. Thomas Bills made a motion to accept the minutes as read. Ray Mershawn seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Thomas Bills made a motion to accept the Source and Application of Funds. Ray Mershawn seconded. Vote was unanimous.
Item 4: Hire Auditor
Johnnie Bankston made a motion to hire Evelyn Pareya to prepare the audit for August 31, 2010-August 31, 2011 for the Corporation. Sandra Chilcutt seconded. Vote was unanimous.
Item 5: Employee Issues
The issue was handled at the Special Called Meeting, September 2, 2011.
Item 6: Well #7-Financing
Johnnie Bankston informed the Board she had spoken with Tony Marley with Citizens National Bank and they seemed to be interested in the Well #7 loan. She asked that he supply her with a monthly payment and the terms of the loan. The terms would be an initial fixed interest rate of five percent (5%) for the first five year term with an adjustment each five years to the prevailing Wall Street Journal prime interest rate plus 1%. The loan will amortize no longer than a twenty year term. Anticipated payment on $800,000.00 will be approximately $5,258 and on $900,000.00 it would be approximately $5,915. The loan will carry a 90% guaranty from the USDA Rural Development. The Corporation will be responsible for any guaranty fees charged by the USDA, attorney fees, closing costs and appraisal fees. The Bank will require a deposit account and direct draft each month for payment due. Tony told Johnnie the loan was looking good, especially with the Corporation finances being in such good shape. Malcolm has been supplying him with current financial and organizational information.
Item 7: Rate Increase
Due to the current loan needed for Well #7 and the construction of Well #6 and rising cost overall, we will need to increase our minimum base bill by $10.00 to stay on top of things. Sandra Chilcutt made a motion to increase the minimum base bill to $45.00. Thomas Bills seconded. Vote was unanimous.
Item 8: Budget for 2011-2012
After reviewing and discussing the new budget, Thomas Bills made a motion to except the 2011-2012 budget that incorporated the $45.00 minimum base rate. Sandra Chilcutt seconded. Vote was unanimous.
Item 9: Allied Tanks Bid Acceptance on Sediment Tank Well #6
Malcolm stated Allied Tanks had given a bid to refurbish an old tank from the Woodrow Well for $13,000. The Board stated they felt a new tank would be much better and to get several bids.
Item 10: Security Cameras
Malcolm stated he had gone on line and found a security cameras set-up much cheaper. He stated that cameras would do little, if any good. Johnnie asked how this would all be installed and Malcolm said, he would do the installation. Ray Mershawn stated he disagreed with Malcolm, that we had been working on this for quite sometime and the security cameras were necessary. The item was moved to Executive Session.
Item 11: TCEQ Drought Contingency
The same plan would apply – outside watering 5:00 a.m.-10:00 a.m., with the exception of livestock and no outside watering Friday-Sunday, with the exception of livestock.
Item 13: Public Comment
None
Item 14: Directors and Manager Comments
Jane Morgan asked how the aquifer was holding up. Malcolm stated it was doing good, especially the Osceola well. Johnnie asked Malcolm, if he had done anything about getting Eric Haffner ready for his CSI License. He said, yes he was working on getting him set-up.
Item 15: Executive Session
The Board adjourned to Executive Session at 8:30 p.m. Upon reconvening at 8:50 p.m. Sandra Chilcutt made a motion to accept the $9,350 Security Cameras package to be completed no later than 30 days. Jane Morgan seconded. Vote was unanimous.
Item 16: Adjourn
Jane Morgan made a motion to adjourn at 8:55 p.m. Ray Mershawn seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).