Vice President, Thomas Bills called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 P.M., September 11, 2012. All Directors were present with the exception of President Richard Greenhill and Ray Mershawn. Also, Manager Malcolm Tucker, Engineer Ben Shanklin and Tony Marley of CNB were present.
Item 6: Well #7
Well #7 was moved next on the agenda. Ben Shanklin, Childress Engineer, informed the Board they reviewed two(2) bids taken September 11, 2012 for construction of Plant #7, Contract “A”, Deep Well & Pump. Childress Engineers recommended the contract be awarded to THI Water Well, Bowie, Texas for a base bid amount of $353,817.25. Also, three(3) bids taken September 11, 2012 for construction on Plant #7, Contract “B”, Pump Station & Ground Storage Tank were reviewed. Childress Engineers recommended the contract be awarded to A+ Waterworks, Arlington, Texas for a base bid amount of $405,976.00. Also, Wallace Controls and Electric, Meridan, Texas was awarded the contract for the Scada on Woodrow Plant #7 for a bid amount of $27,985.00. Ben Shanklin stated, upon notification of the Board’s awards, they will proceed with the preparation of the contracts and bond documents. Johnnie Bankston made a motion to award the recommended bid for construction on Woodrow Plant #7 to-THI Water Well, Bowie, Texas, Contract “A”, Deep Well & Pump for a bid amount of $353,817.25, A+ Waterworks, Arlington, Texas, Contract “B”, Pump Station & Ground Storage Tank for a bid of $405,976.00 and Wallace Controls and Electric, Meridan, Texas for a bid of $27,985.00, with the total project amount of $787,688.25. Sandra Chilcutt seconded. Vote was unanimous. Ben Shanklin stated at this point it will take about two or three weeks to complete the contracts and bonds. Tony Marley(CNB) stated the financial part would probably take him three weeks. Johnnie Bankston asked, if a time line was placed on the contractors for the completion of the project? Ben Shanklin said yes, it was about six(6) months and he had the exact date at his office.
Item 3: Terry Ingram Corporation IRA
Item 3 Corporation IRA moved next on the agenda. Mr. Ingram addressed the Board passing out info on the Simple IRA. He stated the IRA’s are invested with American Funds and stated it is a strong fund and managed well. He continued, by saying it works well for WOWSC matching up to 3% monthly and the employee contribution may be a larger % monthly, not to exceed $5,000.00 per year. Also, when the employee exits WOWSC, the employee manages the IRA as they wish and the Corporation would be out of the process at that time. Mr. Ingram stated it was a good way for the Corporation to offer a retirement plan for the employees and simple.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the August 14, 2012 Regular Board Meeting. John Milburn made a motion to accept the minutes as read, with one correction. Sandra Chilcutt seconded. Vote was unanimous.
Item 4: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. The Board discussed the vehicle expenses and the amount spent for the year. Linda Hasselstrom made a motion to accept the Source and Application of Funds as presented. Charles Jones seconded. Vote was unanimous.
Item 5: General Upgrade Quotes
Malcolm presented quotes on a VFD phase protection for Osceola Well in the amount of $7,250.00 and a VFD added to the Blanton Well in the amount of $20,606.00. He stated, we had around $57,000.00 in the Well #6 construction account and we were allowed to use the money for upgrades to the system. Charles Jones made a motion to add the VFD phase protection to Osceola Well and adding a VFD to the Blanton Well for a total of $27,856.00 for both upgrades. Sandra Chilcutt seconded. Vote was unanimous. The Board discussed the remainder of the money be set aside for the Freeman Well, after the completion of Woodrow Well.
Item 7: New A/C Unit for Office
Malcolm presented the Board with three(3) quotes to replace the inside A/C and Heating unit. Charles Jones made a motion to award, Larry Gardner & Sons, Inc, for the bid amount of $2400.00, to replace the inside A/C and Heating unit. Jane Morgan seconded. Vote was unanimous.
Item 8: Membership Changes
Linda Hasselstrom made a motion to accept 2 New Membership, 3 Transfers, No Sellbacks and No Revokes. Charles Jones seconded. Vote was unanimous.
Item 9: Public Comment
None
Item 10: Directors and Manager Comments
Jane Morgan asked, if the Security Cameras were working? Malcolm said, yes and he would be e-mailing the Directors the codes. Johnnie Bankston asked, about the status of the double-hook-up on FM934. He stated, now they were going to build a garage to connect the two homes together. Also, Johnnie read a transfer of a canine (Bob the dog) to a new home and excluding Malcolm, WOWSC, Heirs and Board of Directors from any liability.
Item 11: Executive Session
None
Item 12: Adjourn
Jane Morgan made a motion to adjourn at 8:10 P.M. John Milburn seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).