President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m., Tuesday, November 8, 2011. All Directors were present with the exception of John Milburn and Jane Morgan. Manager, Malcolm Tucker, l member and 2 well behaved guests, Sandra Chilcutt grandsons were also present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the October 11, 2011 Regular Board Meeting. Thomas Bills made a motion to accept the minutes with one correction. Linda Hasselstrom seconded. Vote was unanimous.
Item 3: Evelyn Pareya Audit Report
Mrs. Pareya was unable to attend, due to illness and will reschedule as soon as possible.
Item 4: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Thomas Bills made a motion to accept the Source and Application of Funds as presented. Charles Jones seconded. Vote was unanimous.
Item 5: Well #7-Financing
- Engineers
- Environmental
- Fence
- Permits-TCEQ-PGWCD
Malcolm informed the Board the Environmental report would be ready on November 16 or 17, 2011 and the permit on Well #7 will be registered with PGWCD. The money the Corporation will be responsible for up-front will be approximately $20,000. Also, Malcolm stated he had advertised for the fence construction on the 1 acre for Well #7 and had received no additional bids. Thomas Bills made a motion to accept the only bid for 4 sides in the amount $23,400 by Gene’s Fencing. Linda Hasselstrom seconded. Johnnie Bankston said, we should have the contract state the job would be for 3 sides at the present time and the 4th side to be constructed after the completion of Well #7. Vote was unanimous.
Item 6: TCEQ Drought Contingency
TCEQ stated the Corporation should remain in Stage 1 Drought Contingency and we will remain in Stage 2 Drought Contingency for another month.
Item 7: Adopt New Procedures for Annual or Special Members Meeting and Voting
Linda Hasselstrom made a motion to accept the new procedures for Annual or Special meetings and election procedures brought about by the passage of SB 333. Thomas Bills seconded. Vote was unanimous.
Item 8: Approve Creating New Account at CNB
Johnnie Bankston asked the Board, if there was any objection to opening a separate bank account for the additional $10.00 added to the minimum monthly bill for Well #7. Sandra Chilcutt made a motion to open the account since that was the intent of the increase. Thomas Bills seconded. Vote was unanimous.
Item 9: Approve Transferring Funds to CNB
Thomas Bills made a motion to transfer the Corporation funds from Wells Fargo Bank to Citizens National Bank, pending security pledges put into place to protect the funds. Linda Hasselstrom seconded. Vote was unanimous.
Item 10: Membership Changes
Thomas Bills made a motion to accept 1 New Membership, No Transfers, 4 Sellbacks and no Revokes. Charles Jones seconded. Vote was unanimous. Jeff McFatridge, #772 was tabled, due to renter paying the water bill.
Item 11: Public Comment
None
Item 12: Directors and Manager Comments
Ray Mershawn stated, he had attended a Hospitality Conference at the Hillsboro Chambers of Commerce and stated it was very good. He stated, if any of the employees wanted to attend the conference it would probably be productive, because it deals with customer service via phone and in person and much more. Also, he said in the future the Corporation might encourage schooling by giving a small funding to encourage employees to participate.
Item 13: Executive Session
None
Item 14: Adjourn
Thomas Bills made a motion to adjourn at 7:50 p.m. Sandra Chilcutt seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).