WOODROW-OSCEOLA WATER SUPPLY CORPORATION
REGULAR BOARD MEETING
NOVEMBER 14, 2017
Item 1: Call Meeting to Order
President Bills called the Regular Board Meeting to order at 6:30 P.M., November 14, 2017. All Directors were present with the exception of Linda Hasselstrom and Charles Jones. Malcolm Tucker, Teena Worbington and 1 member were present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the October 10, 2017 Regular Board Meeting. Sandra Chilcutt made a motion to accept the minutes as read. John Milburn seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Teena Worbington presented the Source and Application of Funds. After discussion, John Milburn made a motion to accept the Source and Application of Funds as presented. Garry Reynolds seconded. Vote was unanimous.
Item 4: Membership Changes
Ray Mershawn made a motion to accept New Membership-4, Transfers-3, Sellbacks-None and Revokes-None. Garry Reynolds seconded. Vote was unanimous.
Item 5: Holiday Benefits
No action taken.
Item 6: Transfer Money from Well 7
Garry Reynolds made a motion to transfer $250,000.00 from the Well 7 account into the Savings account. Ray Mershawn seconded. Vote was unanimous. Secretary/Treasurer, Johnnie Bankston emphasized the payments for Well 7 will still be deposited in the Well 7 Account.
Item 7: Public Comment
None
Item 8: Directors and Manager Comments
Ray Mershawn stated, we consider one employee attending Regular Meetings with pay, to familiarize themselves with material covered and Board members will be able to get to know them. The Board felt it was a good idea and stated they should attend the Annual Meeting. Also, he stated we should expand our security at the office, by placing a buzzer at the front door to enter the building and a camera to identify the person. Malcolm stated, we have the capability to put the program in place and the back door will stay locked with admittance only with fob or swipe card. Sandra Chilcutt asked, if a system was implemented, if a problem arose? Malcolm stated no, but they will work on a policy. John Milburn stated, they needed a safe room. Also, Sandra stated the water loss was still high. Malcolm stated, they were closing in on the problem, but still not sure, since it is a 50,000 gallons a day loss. Malcolm said, he had good news on credit card paid bills. Heartland Payment System and Tech Warehouse have a system that most customers cost will be reduced. Transactions will carry a 4% fee from Heartland plus $1.00 from Tech Warehouse, based on the amount of the bill. Bills exceeding $100.00 will pay more than the current $5.00 model. The Corporation will not be charged anything because, Transaction Warehouse is fully integrated with RVS software and there are many more features as shown by the attached benefits memo.
Item 9: Executive Session
None
Item 10: Adjourn
Nelda Burt made a motion to adjourn at 7:40 P.M. Sandra Chilcutt seconded. Vote was unanimous.
Respectfully Submitted,
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Johnnie Bankston
Secretary/Treasurer