WOODROW-OSCEOLA WATER SUPPLY CORPORATION
REGULAR BOARD MEETING
MAY 8, 2018
Item 1: Call Meeting To Order
President Bills called the Regular Board Meeting to order at 6:30 P.M., May 8, 2018. All Directors were present with the exception of John Milburn. Also Malcolm Tucker, Teena Worbington, Tyler Young, Rodney Votaw and 1 member were present.
Item 5: Land Purchase-Osceola Well
Mr. Mayfield was moved next on the agenda. Malcolm stated, the .46 acre owned by Mr. Mayfield the Corporation is wanting to purchase to increase the well site is approximately 102′ X 101′. The survey is not complete and realtor Julie Siddons said, the property was valued at $15,000. Mr. Mayfield was told the Board would discuss the item in Executive Session and he would be notified of the decision.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the April 10, 2018 Regular Board Meeting. Linda Hasselstrom made a motion to accept the minutes as read. Sandra Chilcutt seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Teena Worbington presented the Source and Application of Funds. Johnnie Bankston asked about the credit card, if it was being used, because we never see a statement. Malcolm said, a statement can be supplied every month. She said, that would be helpful because, it appears it is not used and we need to know when it is used and for what. Nelda Burt asked what the card is used to purchase. Malcolm said, they use it for some educational classes for employees, hotels and the blue book etc. After discussion, Gary Reynolds made a motion to accept the Source and Application of Funds. Charles Jones seconded. Vote was unanimous.
Item 4: Membership Changes
Charles Jones made a motion to accept New Membership-5, Transfers-2, Sellbacks-None and Revokes-None. Linda Hasselstrom seconded. Vote was unanimous.
Item 6: General Manager/Job Description
A job offer for the General Manager position was presented to Rodney Votaw for consideration. Rodney Votaw accepted the offer to begin June 14, 2018. The offer was signed by seven Directors and Rodney Votaw on May 8, 2018. Also, a job description was placed in the Directors packets but, no action was taken. Rodney will be expected to carry out the current job description which may be periodically updated to reflect the needs of the Corporation and its customers.
Item 7: Employee Pay Raises
Moved to Executive Session
Item 8: Public Comment
None
Item 9: Directors and Manager Comments
Ray Mershawn stated, he did not sign the job offer. He stated, he had nothing against Rodney, but felt it restricted other employees from applying and it was discriminatory. Gary Reynolds signed the job offer, but agreed with Mr. Mershawn. Malcolm stated, Dyna Energetics should be finished soon. Rodney said, the project should be finished next week. Also, he said, FM 1207 and frontage on FM 933 needs upgrading, due to all the activity and it could eventually cause a flow problem in the area. He said, it is about a 3 mile upgrade and could be costly, if contracted. Johnnie Bankston asked about a revoke that the property has now been sold. Malcolm said, yes the money owed was taken care of and $1,000 was charged to install a meter. She asked, why this does not show up on the membership changes. Malcolm said, it should. She said, it had not been shown, as well as another transfer and it needs to be documented.
Item 10: Executive Session
The Board adjourned to Executive Session at 7:35 P.M. Upon reconvening at 8:00 P.M Gary Reynolds made a motion on Item 5- land purchase-to offer Mr. Mayfield $15,000 for the .46 acre we need for the Osceola Well site and the Corporation would split the closing cost, including the survey. Charles Jones seconded. Vote was unanimous.
Ray Mershawn made a motion on Item 7- employee pay raises to increase across the board $1.00 per hour effective the first week in June, including newly promoted General Manager. Also, beginning September 1, 2018 and ending August 31, 2019, a 5% bonus to base pay for each employee will be given, if the Corporation comes in under the yearly budget. Linda Hasselstrom seconded. Vote was unanimous.
Item 11: Adjourn
Nelda Burt made a motion to adjourn at 8:10 P.M. Gary Reynolds seconded. Vote was unanimous.
Respectfully Submitted,
____________________________
Johnnie Bankston
Secretary/Treasurer