President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m., Tuesday, March 08, 2011. All Directors were present, along with manager, Malcolm Tucker.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the February 08, 2011 Regular Board Meeting. Linda Hasselstrom made a motion to accept the minutes as read. Thomas Bills seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Thomas Bills made a motion to accept the Source as presented. Jane Morgan seconded. Vote was unanimous.
Item 4: Well #7
Malcolm Tucker stated, we had received the clear title on the 1 acre site for Well #7. Johnnie Bankston stated, she had spoken to Justin Richards, with Wells Fargo, about a letter she received from the Federal Reserve-Bank Of Boston. She said, the bank stated the Federal Reserve would close the Joint Custody Account on March 18, 2011 and release pledged securities to Wells Fargo Bank. Justin stated. he had some misunderstanding about public funding and would take care of the problem. Johnnie asked, that the Corporation get verification on the Joint Custody Account in the form of a letter stating the pledged securities were in place, by March 18, 2011. Also, she had a conversation about funding for Well #7 and he stated he would put several proposals together and would set up a meeting in several weeks.
Item 5: Well #6 – Bids on Sealing Woodrow Well
Malcolm stated, he sent out bids for a quote to seal the Woodrow Well and received 1 quote from Bruney Pump in the amount of $13,000.00. Also, the copper cable in the hole could bring between $6,0000,00 to $10,000.00. Thomas Bills made a motion to accept the bid from Bruney Pump for $13,000.00 to seal Woodrow Well, as per TCEQ requirements. Linda Hasselstrom seconded. Vote was unanimous.
Item 6: Prairieland Ground Water Fees
Malcolm stated he ran the numbers and if the Prairie Ground fees are assessed each member would be paying $1.82 each month and could be higher in peak months.
Item 7: Blue Dodge Truck-New Truck Needed
Tabled- in order to get bids on replacing transmission.
Item 8: Schuman Dairy Re-instate Float Account After Closing Account on February 15, 2011
Sandra Chilcutt made a motion to activate #982. Although he closed the account on February 15, 2011, the item had not been voted on by the Board. Ray Mershawn seconded. Vote was unanimous.
Item 9: Public Comment
None
Item 10: Membership Changes
Thomas Bills made a motion to accept- No New Membership, 4 Sellbacks, after re-instating #982 for Paul Schuman, 4 Transfers and No Revokes, due to James Deluca #451, paying his balance to escape being revoked.
Item 11: Rate Increase-Payroll and Upgrades
Malcolm, reviewed the budget for the past six months and the coming six months and we are doing well at this time. He gave three scenarios for rate increases and discussion on determining these increases followed by the Board. The President stated we would discuss the issue in executive session.
Item 12: Directors and Manager Comments
Ray Mershawn asked, if a 3 to 5 year budget could be generated. Malcolm stated he would work it up. Sandra Chilcutt and Thomas Bills stated they would like to see one also. Johnnie Bankston asked, if we received the contract from Ben Shanklin on Well #6, so we will know what engineering fees will be charged. Malcolm said, USDA(Terri) was sending a copy. Also, Johnnie asked, if the letter was given to each full-time employee, reviewing the personal policy on sick and vacation time, so the policy is being followed correctly? Malcolm stated it had not been done.
Item 13: TRWA Conference Delegate
Thomas Bills tentatively stated he would attend the conference.
Item 14: Executive Session
The Board adjourned to executive session at 8:15 p.m. Upon reconvening at 8:45 p.m. the Board made no decisions on any rate increases, due to much more thought and discussion needed on the budget.
Item 15: Adjourn
James Flanery made a motion to adjourn at 8:50 p.m. Jane Morgan seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).