WOODROW-OSCEOLA WATER SUPPLY CORPORATION
REGULAR BOARD MEETING
MARCH 12, 2019
Item 1: Call Meeting To Order
President Bills called the Regular Board Meeting to order at 6:30 P.M., March 12, 2019. All Directors were present with the exception of Garry Reynolds. Also, General Manager, Rodney Votaw and Teena Worbington were present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the February 12, 2019 Regular Board Meeting. Linda Hasselstrom made a motion to accept the minutes as read. Charles Jones seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Teena Worbington presented the Source and Application of Funds. After discussion John Milburn made a motion to accept the Source and Application of Funds. Sandra Chilcutt seconded. Vote was unanimous.
Item 4: Membership Changes
John Milburn made a motion to accept New Memberships-1, Transfers-2, Sellbacks-1 and Revoke-1, #324-David Wood. Sandra Chilcutt seconded. Vote was unanimous.
Item 5: Employee Uniform Cost Analysis
Rodney Votaw discussed the cost analysis on uniforms for 5 employees plus restroom services, first aid and cleaning supplies at a cost of $104.00 per week. Sandra Chilcutt made a motion the Corporation continue paying the cost for employee uniforms, plus the other services. Charles Jones seconded. Vote was unanimous.
Item 6: Darrell Sulak-15-20 RV Hook-Ups on FM309
Rodney Votaw discussed with the Board Darrell Sulak purchasing property on FM309 for 15-20 RV hook-ups. Rodney stated, the hook-ups would be handled by a master meter and not individual meters. Darrell would be responsible for a road bore, water lines, purchasing master meter, any engineering, impact fee, the monthly fee for the base bill, depending on the size of the master meter and TCEQ rules. Linda Hasselstrom made a motion Darrell Sulak be allowed to purchase a master meter for 15-20 RV hook-ups and the Corporation’s responsibility would stop at the master meter. Pam Fletcher seconded. Vote was 6, with Dottie Sulak abstaining, due to conflict of interest and motion carried.
Item 7: Discuss Ending the Water Forgiveness, Due to New Rules from the GWCD
Rodney discussed with the Board to end the water forgiveness rule, because of the new conservation rules effective in January 2020. He said, he felt we should be educating members to conserve water and not allow members to ignore leaks and be forgiven the cost. The Board agreed this was not a good rule. Johnnie Bankston made a motion the water forgiveness be abolished. Linda Hasselstrom seconded. Vote was unanimous.
Item 8: Public Comment
None
Item 9: Directors and Manager Comments
President Bills told the Board he was concerned with the amount of money for repairs we are spending on the F150 and had asked Rodney to give us a total on the expenditures for the last 6 months. Rodney stated, we had spent $3,l00.00 and the truck is used for meter reading and has 180,000 miles. The Board asked, Rodney to get replacement quotes by the April meeting. Also, Rodney discussed with the Board the high water loss. He stated, we had to take action to find the solution. He was requesting to hire a leak detection company for $7,500.00 to use ultra-sonic equipment for 3 days on the lines in the Osceola Well area (190 meters). President Bills asked, if it was the consensus of the Board to have Rodney hire the leak detection company. The Board said, yes something had to be done. Also, Tom asked Rodney, if he would give him a call to observe the operation. Johnnie Bankston asked, if the Board felt it was mandatory for employees to attend the Annual Meeting. Rodney stated, he felt if they wanted to attend that would be fine, but not mandatory and the Board agreed. Tom Bills stated, he thought the display for the employee’s licenses certificates looked great.
Item 10: Executive Session
None
Item 11: Adjourn
Sandra Chilcutt made a motion to adjourn at 8:05 P.M. Charles Jones seconded. Vote was unanimous.
Respectfully Submitted,
_____________________________
Johnnie Bankston
Secretary/Treasurer