President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m., Tuesday, July 12, 2011. All Directors were present with the exception of James Flanery and John Milburn. Also, manager Malcolm Tucker and 1 member were present.
Item 4: Todd Kimbrell Line Extension on HCR 4209
Mr. Kimbrell was moved next on the agenda. He stated he and his father both had private wells on HCR 4209, but his had been pumping dirt. He continued, by saying he was asking the Board for a line extension approximately 6/10 of a mile and 4” in diameter and was willing to pay for the extension, as well as signing the water line over to the Corporation when completed. Also, he would purchase 1 or 2 water meters depending on their needs. Johnnie Bankston asked Malcolm, if our field employees were going to lay the line and he replied, yes. Thomas Bills made a motion for the line extension on HCR 4209, approximately 6/10 of a mile, 4” in diameter at the expense of Todd Kimbrell to be constructed and at time of completion, he would sign the water line over to the Corporation. Linda Hasselstrom seconded. Vote was unanimous.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the June 14, 2011 Regular Board Meeting. Thomas Bills made a motion to accept the minutes, with the exception of making a correction to Item 10 adding Fair Labor Standards. Jane Morgan seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. After discussion Thomas Bills made a motion to accept the Source as presented. Linda Hasselstrom seconded. Vote was unanimous.
Item 5: Well #6
Malcolm told the Board the Well was ahead of schedule. The foundation for the elevated storage was complete, all the supply lines were in the ground and in use and the 12” test hole was done and is at a depth of 1495’. Ben Shanklin will be on site for the logging, measuring for the screens and samples of water will be taken and sent for testing.
Item 6: Well #7
Tabled
Item 7: Financing (Well #7)
The Board discussed checking with the Texas Land Board, Citizens National Bank and First National Bank of Cleburne. Richard Greenhill and Johnnie Bankston said, we would start the search.
Item 8: Employee Time Reporting
The Board discussed with Malcolm about the computer time clock not working effectively and a swipe card time machine would probably work more effectively. The Item will be placed on the August Agenda, giving Ray Mershawn time to investigate the item. Also, the Board requested all employees fill out green sheets for any overtime worked and Malcolm would need to sign the sheets approving time worked and the employee will sign verifying the time worked.
Item 9: Security Cameras
Ray Mershaw passed info out to each Director on a Proposal by Virtual Surveillance and stated this was a starting point. Also, he passed out a clipping from a burglary in Hillsboro where $37,000 in welders, plasma cutter and other tools were taken. The Item was Tabled and will be placed on the August Agenda.
Item 10: TCEQ Drought Contingency Phase 1
The Board discussed placing a notation on water bills reminding members “OUTSIDE WATERING ONLY BETWEEN THE HOURS OF 5 A.M.-10 A.M.” Malcolm said, he would try to squeeze it on.
Item 11: Membership Changes
Thomas Bills made a motion to accept 1 New Membership, 3 Transfers, No sellbacks and No Revokes. Ray Mershaw seconded. Vote was unanimous.
Item 12: Public Comment
None
Item 13: Directors and Manager Comments
Thomas Bills asked how close are we to establishing a record water usage and Malcolm stated it had passed. Ray Mershawn stated the valve maintenance contract was up and how many valves had been completed. Malcolm said, around 200 and Ray asked to look at the list. Ray asked, why the list showed some valves only being flushed and stated the contract was for cleaning around valves and painting for $300 a week. After, discussion the Board decided to extend the contract 4 more weeks at $300 a week, at which time the contract should be completed.
Item 14: Executive Session
None
Item 15: Adjourn
Jane Morgan made a motion to adjourn at 9:25 p.m. Sandra Chilcutt seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).