President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m.,Tuesday, January 13, 2009. All Directors were present with the exception of John Milburn and Tim Rochelle. Also, employee Malcolm Tucker was present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the December 9, 2008 Regular Board Meeting. Linda Hasselstrom made a motion to except the minutes as read. Sandra Chilcutt seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Thomas Bills made a motion to accept the Source as presented. Jane Morgan seconded. Vote was unanimous.
Item 4: Devon Energy
Richard Greenhill told the Board he reviewed the contract Devon energy submitted, along with a $1,000 check. Also, Devon would only give a 20% royalty. The Board discussed three items to be placed as addendums:
- The Lessee would be prohibited from using the surface of the land for any purpose, but may engage in directional drilling activities beneath the land that are conducted on the surface of the other land.
- No surface operation of any kind will be permitted on the lessor’s property during the term of this lease. Operations shall mean any of the following; drilling, testing, completing, reworking, deepening, plugging, or repairing of any well. Also, vehicular traffic on or across the lessor’s property shall be prohibited.
The board asked Malcolm to contact Cody Padgett of Devon and ask if the three items could be added, if so to accept the contract and Richard Greenhill would endorse the check and deposit in the Well #6 account.
Item 5: Darlene LaCour-2nd meter payout request
Malcolm stated Darlene LaCour’s disabled son was living in an unattached building behind her home which constitutes a second dwelling and a second meter. Darlene stated they could not afford to pay the entire amount since her son could not work and would it be possible to pay out the 2nd meter. Linda Hasselstrom made a motion under the circumstances to allow the 2nd meter to be paid out within a 2 year period and a copy of the disability papers to be placed in the Corporation files. Thomas Bills seconded. Vote was unanimous.
Item 6: Committee Reports
Thomas Bills made the Nominating Committee report saying Johnnie Bankston, Jane Morgan and John Milburn had shown a willingness to stand for re-election and would be nominated by the committee. Also, James Flanery was appointed to fill Darlene Jean’s vacancy until the next membership meeting and will also be nominated by the committee.
Johnnie Bankston made the Credential Committee report saying the proxy-ballot card had been reviewed and accepted. The Annual meeting will be held at the Woodbury Community Center at 6:30 p.m., Saturday, April 4, 2009. Also, the Committee voted a meal would be provided, with donated door prizes, two $50.00 cash prizes, 6 minimum monthly water bills, 3 mail-in proxies and 3 members in attendance and no table decor.
The Committee voted the membership would be notified by annual letter mailed no later than 15 days prior to April 4, 2009, with accompanying proxy-ballot card, envelope marked “Ballot” and RSVP card with response by March 24, 2009. The proxy-ballot card must be returned no later than noon, April 3,2009 at the service center. Johnnie stated Richard Greenhill would pick up and open the proxy-ballots, due to her running for re-election. Richard will be supplied with appropriate membership list for counting and recording that will be kept until April 3, 2009 noon deadline; The committee will meet at the service center the morning of April 4, 2009 for verification of the proxy-ballots. Teena Worbington will compose a list for the committee to verify the proxy-ballots by Saturday, April 4, 2009.
Item 7: Public Comment
None
Item 8: Membership Changes
Sandra Chilcutt made a motion to except no new membership, 2 transfers, no sellbacks and no revokes. Linda Hasselstrom seconded. Vote was unanimous.
Item 9: Directors and Manager Comments
Thomas Bills passed around a copy of a bill to pay possible legal services incurred concerning Ground Water Conservation Districts. Sandra Chilcutt and Linda Hasselstrom complimented Malcolm on his performance. Johnnie Bankston asked Malcolm if the field employees were wearing their safety gear because she observed an employee driving the equipment down the road without a safety vest. Also, she asked the status of the generator. Malcolm said the employees were wearing the safety gear and he has not been able to get to the generator. Also, he said Ben Shanklin was finishing on Phase I of Well #6 and when finished he will send to USDA.
Item 10: Executive Session
None
Item 11: Adjourn
Jane Morgan made a motion to adjourn at 8:00 p.m. Thomas Bills seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).