President Richard Greenhill called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 p.m., Tuesday, February 08, 2011. All Directors were present with the exception of John Milburn. Also, manager Malcolm Tucker and engineer Ben Shanklin were present.
Item 5: Well #6
Ben Shanklin informed the Board of the lowest contract bids. He stated THI Water Wells came in with the lowest bid on Contract “A” – Deep Well and Pump with Building for $604,450.00. Contract “B”- Elevated Storage Tank lowest bidder was Phoenix Fabricators & Erectors for $554,000.00. Contract “C” – Distribution Lines lowest bidder was Whitney Underground Utilities for $144,730.00. Thomas Bills made a motion to accept the lowest bids for Contract “A” – THI Water Wells for $604,450.00, Contract “B” – Phoenix Fabricators & Erectors for $554,000.00 and Contract “C” – Whitney Underground Utilities for $144,730.00, subject to Rural Development approval. Sandra Chilcutt seconded. Vote was unanimous.
Item 2: Approve minutes
Johnnie Bankston read the minutes from the January 11, 2011 Regular Board Meeting. Thomas Bills made a motion to accept the minutes with corrections. Linda Hasselstrom seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Thomas Bills made a motion to accept the source as presented. Jane Morgan seconded. Vote was unanimous.
Item 4: Well #7 – Purchase Property
The closing for the one acre of land for Well #7, at a cost of $16,186.00, took place at Hill County Title, on February 04, 2011 and the deed should be sent soon. Malcolm stated he would check the time-line on when the Corporation should receive the document. Also, $1,684.00, half of the closing cost, to be paid back in a 6 month period to the Corporation, by Chris Rainville has been set-up.
Item 6: Prairieland Ground Water Fees
Tabled
Item 7: Fuel Surcharge
Tabled
Item 8 : Re-Installation of Revoked Membership/Foreclosed Property
Sandra Chilcutt made a motion to continue to follow our adopted Section E tariff rule. Linda Hasselstrom seconded. Vote was unanimous.
Item 9: Public Comment
None
Item 10: Membership Changes
Sandra Chilcutt made a motion to accept- 1 New Membership, 2 Transfers, No Sellbacks and 1 Revoke- #1370 Jason & Casey Smitherman. Linda Hasselstrom seconded. Vote was unanimous.
Item 11: Directors and Managers Comment
Sandra Chilcutt commented the date of the Regular Board Meeting was not being posted on the water bills. Malcolm said, he would check into the matter. Richard Greenhill asked why the water loss was 18% and it has been high for months. Malcolm stated their was not much they can do.
Item 12: Executive Session
The Board adjourned to Executive Session at 8:15 p.m. Upon reconvening at 8:45 p.m., President Richard Greenhill, stated the Board was concerned about the amount of employee overtime and the calculation of pay for time and hours worked not adding up correctly, as well as holiday pay. Also, the personal policy for sick and vacation time was not being followed properly and the Board felt a letter should be given to each full-time employee to review the Corporation policies. Malcolm stated he felt this would be a good thing.
Item 13: Adjourn
James Flanery made a motion to adjourn at 9:15 p.m. Jane Morgan seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).