Vice President, Thomas Bills called the Regular Board Meeting of the Woodrow-Osceola Water Supply Corporation to order at 6:30 P.M., December 11, 2012. All Directors were present with the exception of President Richard Greenhill, Linda Hasselstrom, and John Milburn. Also, Manager, Malcolm Tucker was present.
Item 5: Evelyn Pareya-2011 Audit
Evelyn Pareya was moved next on the agenda. Ms. Pareya presented a positive year ended August 31, 2012 and 2011 audit in detail, along with the single audit preparation, due to the loan in excess of $500,000.00 from USDA. Also, she stated Form 990 and 990T (Health Insurance Re-imbursement for less than 16 employees) have not been filed, but would be filed by the January 15, 2013 deadline. The Corporation’s re-imbursement should be $4,000.00 on the health insurance. Charles Jones made a motion to accept the year ended August 31, 2012 and 2011 Audit as presented. Sandra Chilcutt seconded. Vote was unanimous.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the November 13, 2012, Regular Board Meeting. Charles Jones made a motion to accept the minutes as read. Sandra Chilcutt seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Charles Jones made a motion to accept the Source and Application of Funds as presented. Ray Mershawn seconded. Vote was unanimous.
Item 4: Stacy Farmer Refund of Impact Fee and Hydraulic Analysis for Property on FM 934
Stacy Farmer was not in attendance. Charles Jones made a motion the Impact and Hydraulic Fees will not be refunded on the FM 934 property. Ray Mershawn seconded. Vote was unanimous.
Item 6: Bids for 8,000 Gallon Pressure Tank for Osceola Well
The Bids to upgrade the 4,000-gallon pressure tank with an 8,000-gallon pressure tank for the Osceola Well to remain in compliance were discussed. Johnnie Bankston made a motion to award A-Plus Waterworks, with the lowest bid of $50,676.00, to replace the 4,000-gallon pressure tank, with an 8,000-gallon pressure tank at the Osceola Well, due to compliance rules per TCEQ. Jane Morgan seconded. Vote was unanimous.
Item 7: Bids for Blanton, Freeman, Osceola, and Jawbone Ground Storage Tank Refurbish
Bids for the ground storage tanks were discussed from A-Plus Waterworks-$195,000.00, Allied Tanks-$178,850.00 and Pittsburg Tank-$208,000.00. The consensus of the Board was the project would be done over several years, because of all the expense the Corporation has incurred over the past two years. Sandra Chilcutt made a motion to accept A-Plus Waterworks bid of $62,000.00 to refurbish the pressure and ground storage tanks for the Freeman Well. Ray Mershawn seconded. Vote was unanimous.
Item 8: Well 7
Malcolm stated, the 1490′ depth was reached for Well 7 and the well was logged. Ben Shanklin was on site for an inspection and said the well should be finished by March 2013.
Item 9: Vacation Benefit
Jaime Martinez was asking, if he would have been eligible for a week’s vacation when he was placed on part-time status. Ray Mershawn made a motion no benefits were applicable for part-time status. Charles Jones seconded. Vote was unanimous.
Item 10: Membership Changes
Jane Morgan made a motion to accept 1-New Membership, 2- Transfers, 1-Sellback and No Revokes. Ray Mershawn seconded. Vote was unanimous.
Item 11: Public Comment
None
Item 12: Directors and Manager Comments
Jane Morgan, asked Malcolm, if Kermit Martin had been able to get a water meter. Malcolm said, yes they had paid their fees and had water. Thomas Bills asked Malcolm, if he heard anything about charging a tap fee every month and he said no. Thomas said, he read an article published by Farm Bureau on the subject. Malcolm asked if the Board would like to give each employee a Christmas Turkey and the Board said, yes they would be happy to and wish them a Merry Christmas.
Item 13: Executive Session
None
Item 14: Adjourn
Jane Morgan made a motion to adjourn at 9:05 P.M. Charles Jones seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).