WOODROW-OSCEOLA WATER SUPPLY CORPORATION
REGULAR BOARD MEETING
AUGUST 8, 2017
Item 1: Call Meeting To Order
President Bills called the Regular Board Meeting to order at 6:30 P.M., August 08, 2017. All Directors were present with the exception of John Milburn. Also, Manager Malcolm Tucker, Teena Worbington and two members were present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the July 11, 2017 Regular Board Meeting. Sandra Chilcutt made a motion to accept the minutes as read. Gary Reynolds seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Teena Worbington presented the Source and Application of Funds. After discussion, Linda Hasselstrom made a motion to accept the Source and Application of Funds. Charles Jones seconded. Vote was unanimous.
Item 4: Membership Changes
Sandra Chilcutt made a motion to accept New Membership-3, Transfers-4, Sellbacks-None and Revokes-None. Linda Hasselstrom seconded. Vote was unanimous.
Item 5: Forgiveness Clause for Water Leaks
Ray Mershawn handed out a draft for a water leak forgiveness clause and the draft is attached. After discussion, Linda Hasselstrom rescinded her motion to accept the forgiveness clause. The item was tabled until the September Regular Meeting. Malcolm will prepare a proposal for the forgiveness clause and it will be sent to the Directors to review for a decision at the September meeting.
Item 6: Citizens National Bank Interest Rates
President Bills told the Board, he and Johnnie Bankston met at the Bank and spoke with Ben Cowen about the account fees and interest. Tom informed the Board the account fees had not changed and the Bank increased the interest rate to a modest amount of 0.50 percent. Also, Tom informed the Board Frost Bank is used as a third party in order to take care of the Corporation needs, due to the account balances. Ray Mershawn made a motion to accept the Banks increase in interest and account fees showing no change. Charles Jones seconded. Vote was unanimous.
Item 7: Budget for 2017-2018
The Board reviewed the August 2017-August 2018 budget. After discussing several changes, such as increasing vehicle expense, tank maintenance and medical benefits, Charles Jones made a motion to accept the 2017-2018 budget with changes discussed. Gary Reynolds seconded. Vote was unanimous.
Item 8: Auditor for 2016-2017 Fiscal Year
Johnnie Bankston made a motion to hire Evelyn Pareya to prepare the August 2016-August 2017 audit. Linda Hasselstrom seconded. Vote was unanimous.
Item 9: Updated Meter Cost Analysis
Malcolm discussed with the Board, the cost analysis introduction for new 3”, 4” and 6” meters.
Item 10: Work Truck
Malcolm discussed with the Board, the need for a diesel F250 4×4 crew cab w/utility bed. He stated, Cole Ford gave a quote of $47,873.00 and was asking for the go ahead to order a 2017 Truck. The Board stated, they were not comfortable with the approval, without the actual amount of truck. The Board stated, to check a flat bed w/tool boxes mounted underneath the bed in order to have a gooseneck cupler installed to haul the backhoe. The item was tabled until formal bids are received and a special meeting will be called.
Item 11: Public Comment
None
Item 12: Directors and Manager Comments
Ray Mershawn stated, it is not cost effective to rewind old motors and mentioned the article on raising the level of Lake Aquilla, due to increase in population over the coming years. Also, he told Malcolm he had a cheaper route for road bores and he would give him the information. Sandra Chilcutt asked, if we were still looking for part-time employees? Malcolm said, no we have hired two new employees for the field.
Item 13: Executive Session
None
Item 14: Adjourn
Nelda Burt made a motion to adjourn at 8:20 P.M. Gary Reynolds seconded. Vote was unanimous.
Respectfully Submitted,
_________________________________
Johnnie Bankston
Secretary/Treasurer