WOODROW-OSCEOLA WATER SUPPLY CORPORATION
REGULAR BOARD MEETING
AUGUST 9, 2016
Item 1: Call Meeting To Order
President Bills called the Regular Board Meeting to order at 6:30 P.M., August 9, 2016. All Directors were present with the exception of Linda Hasselstrom and Tim Rochelle. Also, Manager Malcolm Tucker and Teena Worbington were present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the July 12, 2016 Regular Board Meeting. Sandra Chilcutt made a motion to accept the minutes as read. John Milburn seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Teena Worbington presented the Source and Application of Funds. After discussion Charles Jones made a motion to accept the Source and Application of Funds. Ray Mershawn seconded. Vote was unanimous.
Item 4: Membership Changes
John Milburn made a motion to accept New Membership-2, Transfers-8, Sellbacks-None and Revoke- None. Charles Jones seconded. Vote was unanimous.
Item 5: FM 934 Bore Bid
Malcolm presented two bids for a 520′ bore with an 8” yellow casing to cover our exposed 6” line in Aquilla Creek. The bids were Dakota $26,500.00 and KHA $44,200.00 to do the bore. Charles Jones made a motion to accept the Dakota bid at a cost of $26,500.00 to do the bore to cover the exposed 6” line in Aquilla Creek. John Milburn seconded. Vote was unanimous.
Item 6: 2016-2017 Budget
President Bills had questions on the 2016-2017 Budget. He asked about water sales, salary increases, telephone and tank repairs. After the discussion, Ray Mershawn made a motion to accept the 2016-2017 Budget to be reviewed in six months. Charles Jones seconded. Vote was unanimous.
Item 7: Evelyn Pareya 2016 Audit
John Milburn made a motion to hire Evelyn Pareya to prepare the 2015-2016 audit. Charles Jones seconded. Vote was unanimous.
Item 8: Sheriff Watson
Mr. Watson was not in attendance.
Item 9: Employee Discussion
Malcolm discussed with the Board, the ability as set out in the Corporation rule for administrative leave, allowing the Board to provide an employee full pay and benefits, due to unforeseen circumstances. After discussion, Sandra Chilcutt made a motion to apply the administrative leave rule for a 60 day period, for full pay and benefits to Rodney Votaw starting at the point he ran out of his full pay and benefits, which was August 3, 2016. Charles Jones seconded. Vote was unanimous.
Item 10: Public Comment
None
Item 11: Directors and Manager Comments
Malcolm discussed with the Board about the Osceola Well being down, due to sand sucked up in the motor. Texas New Mexico said, there was a voltage problem on two legs on their end which caused a low voltage problem at the well. They will run three phase to the well by November at their expense. Malcolm said, the well would probably be down until Texas New Mexico takes care of the voltage problem. We do not want to take the chance with the new motor and the possibility of the same occurrence with low voltage.
Item 12: Executive Session
None
Item 13: Adjourn
John Milburn made a motion to adjourn at 7:30 P.M. Ray Mershawn seconded. Vote was unanimous.
Respectfully Submitted.
_____________________________
Johnnie Bankston
Secretary/Treasurer