President Bills called the Regular Board Meeting of the Woodrow-Osceola Water Corporation to order at 6:30P.M., August 12, 2014. All Directors were present with the exception of Charles Jones and John Milburn. Also, Manager Malcolm Tucker was present.
Item 2: Approve Minutes
Johnnie Bankston read the minutes from the July 08, 2014 Regular Board Meeting. Tim Rochelle made a motion to accept the minutes as read. Linda Hasselstrom seconded. Vote was unanimous.
Item 3: Directors Source and Application of Funds
Malcolm Tucker presented the Source and Application of Funds. Sandra Chilcutt made a motion to accept the Source and Application of Funds as presented. Jane Morgan seconded. Vote was unanimous.
Item 4: Membership Changes
Linda Hasselstrom made a motion to accept 2 New Memberships, 4 Transfers, No Sellbacks and No Revokes. Ray Mershawn seconded. Vote was unanimous.
Item 5: Line Upgrade on FM 309
Malcolm said, we had purchased 3000 ft. of pipe for the upgrade on FM 309 and the field should start the upgrade the 1st of September. Also, the upgrade on FM 1313 has been completed.
Item 6: Corporation Credit Card
Malcolm said, he checked with Ben Cowan at CNB about the credit card and they required the social security numbers of all the Directors. He said, he felt the Directors would not go for that and Ben suggested a Debit card. The Board discussed options and tabled the issue and it will be place on the September agenda. Sandra Chilcutt made a motion to have President Bills go to CNB and talk with Ben Cowan on info about a Debit Card. Linda Hasselstrom seconded. Vote was unanimous.
Item 7: 2015 Annual Budget
Malcolm stated, he calculated the 2014-2015 budget at 2.3% in certain areas that could increase. He also budgeted $100,000 for tank maintenance. Ray Mershawn stated the budget should reflect $48,000.00 for employee benefits, due to an employee increases of $4,000.00 a month. Also he stated, on Vehicle Expenses we should have a decrease, due to our new vehicles. Malcolm stated, he would revise Payroll Expense to reflect $277,000.00 in lieu of $257,056.00 and Vehicle Expense will be revised to $9,193.57, a decrease of $20,000.00. Sandra Chilcutt made a motion to accept the 2014-2015 Annual Budget, with the revisions discussed and the budget to be reviewed in six months. Jane Morgan seconded. Vote was unanimous.
Item 8: Hire Auditor
Johnnie Bankston made a motion to hire Evelyn Pareya to prepare the 2013-2014 audit. Linda Hasselstrom seconded. Vote was unanimous.
Item 9: Public Comment
None
Item 10: Directors and Manager Comments
Ray Mershawn said, we should re-evaluate our security at all well sites and the office with an increase in crime. Johnnie Bankston stated, our security system is still at the point it was when it was installed and it was her opinion, we paid for a security system for security we do not have. Tim Rochelle asked, if the radar ground sensor could locate a tap or meter? Malcolm said, yes, if they could find the line it is possible. Sandra Chilcutt said, she agreed with Ray Mershawn about the security and thanked him for the work on the 2014-2015 Budget. Also, she thanked Malcolm for his work. She also, asked for an updated Directors address and phone list. Jane Morgan asked about the 44% water loss. Malcolm said, again the water loss was incorrect it should be 13%. He said, he and Rodney Votaw were going to do some checking tomorrow, but felt it was a SCADA issue. Jane asked, if we were having to pay Prairie Ground Water for the 44% loss? Malcolm said, yes, but it would be pennies not 100’s of dollars. Malcolm said, Ed Bruce on FM933 had a well that was dry and was wanting to get a meter. But, it would be a small line extension and a meter for $5100.00 and asked, if he could have it done and he would set-up a payment schedule with the Corporation. The Directors said, no it would have to be paid for before it could be done. He said, Dedra Haffer had not paid for a meter as of today. Also, he had two bids for lawn services, one for $900.00 and one for $770.00 and that was too high. The field employees are still managing but, we need a lawn service stated, Johnnie Bankston. Ray Mershawn suggested, we run an ad in the paper for a lawn service. Malcolm said, that was a good idea and he would place the ad.
Item 11: Executive Session
None
Item 12: Adjourn
Jane Morgan made a motion to adjourn at 8:10P.M. Linda Hasselstrom seconded. Vote was unanimous.
Respectively Submitted,
Johnnie Bankston
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation
WOWSC is an Equal Opportunity Provider and Employer
To file a complaint of discrimination write:
USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, S.W., Washington,D.C. 20250-941-, or call (800)795-3272 (voice), or (202) 720-6382 (TDD).