March 15, 2008
Dear Member,
The Board of Directors and Staff wish to invite you to the Woodrow-Osceola Water Supply Corporation Annual Membership Meeting to be held at the Woodbury Community Center in Woodbury, TX. The meeting will be called to order Saturday, April 5, 2008 at 6:30 p.m.
The agenda for 2008’s Annual Meeting will include, but not limited to, the yearly financial report, General Manager’s activity report and the election of three (3) members to serve on the Board of Directors. After the official business, the Corporation will have a catered BBQ dinner. The meal will be provided at a cost of $5.00 each with a limit of two (2) meal tickets per voting membership and $7.00 for additional guest. RSVP cards will accompany the proxy-ballot forms and due to limited seating we request the RSVP along with remittance for meal tickets be returned by March 25, 2008. We will have a drawing for three (3) minimum monthly water bills for mail-in proxies and three (3) minimum monthly water bills for members in attendance and other donated prizes. Directors and Staff will not be eligible for prizes.
The terms of Ms. Sandra Chilcutt, Mr. Thomas Bills and Mr. Tim Rochelle expire at the 2008 Annual Meeting.
These Directors have dedicated their time and talents to serve on the Board and have indicated a willingness to serve on the Board, if re-elected.
The Nominating Committee has selected Ms. Sandra Chilcutt, Mr. Thomas Bills and Mr. Tim Rochelle to stand for re-election for a three (3) year term. The Board of Directors has nominated these three (3) candidates and their names appear on the official proxy-ballot form.
The enclosed official proxy-ballot form allows the member to cast their vote while also acting to establish a quorum for the Annual Meeting. The proxy-ballot form should be returned in the envelope market “Ballot”. Please remember, if you are unable to attend the meeting, we encourage you to appoint a person to act as your proxy.
All proxy-ballot forms must be received at the Service Center by 12:00 noon, Friday, April 4, 2008. Any forms received after the 12:00 noon deadline will not be counted.
Although we encourage members to attend the Annual Meeting, we realize it is not possible and for this reason we have highlighted activities over the past year.
<ol>
<li>Maintained a strong financial position.</li>
<li>Received a favorable report from outside auditor.</li>
<li>Maintained our “Superior Public Water” status.</li>
<li>Brought down our water loss to below 10%.</li>
<li>Converted to radios instead of cell phones – reduced cost and helps to maintain contact with our field employees.</li>
<li>Upgraded computers and software to increase efficiency in the office.</li>
<li>Completed well upgrades on Freeman and Woodrow.</li>
<li>Started installation of SCADA system.</li>
<li>Change telephones over to VOIP giving us free local and long distance calling.</li>
</ol>
The Directors and Staff are committed on a daily basis to have an operationally and financially stable system, while operating to the highest and safest standards possible. We strive to have our water system be the best utility possible, but it takes a tremendous effort on all our parts. We appreciate your support, patience and kindness over the past year and ask your continued participation in the coming year.
Please remember if you are planning to attend the Annual Meeting your RSVP along with remittance for meals must be returned no later than MARCH 25, 2008 and the proxy- ballot form by April 4, 2008 by 12:00 noon.
Hope to see you at 6:30 p.m. Saturday, April 5, 2008.
Respectfully Submitted,
Secretary/Treasurer
Woodrow-Osceola Water Supply Corporation